data protection

Privacy Policy

1. An overview of data protection

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e. the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.

 

Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g. web browser, operating system or time the site was accessed). This information is recorded automatically when you access this website.

What are the purposes we use your data for?

A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyse your user patterns.

 

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.

Please do not hesitate to contact us at any time under the address disclosed in section “Information Required by Law” on this website if you have questions about this or any other data protection related issues.

 

2. Hosting and Content Delivery Networks (CDN)

External Hosting

This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

Execution of a contract data processing agreement

In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.

3. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications)
may be prone to security gaps. It is not possible to completely protect data against third party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

Bosig GmbH
Gesetzlich vertreten durch die Geschäftsführer Oliver Schmid und Harry Leichmann
Brunnenstraße 75-77
73333 Gingen an der Fils

Registergericht Ulm HRB 729021
Phone: +49 (0) 7162 4099-0
Email: info@bosig.de

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).

Designation of a data protection officer as mandated by law

We have appointed a data protection officer for our company.

MSO Consulting
Daniel Voigtländer
Zeisigweg 11
71397 Leutenbach
Phone: + 49 (0) 7195 977 2959
Email: datenschutz@bosig.de

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

 

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN
OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability

You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption programme. You can recognise an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Information about, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.” 

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

4. Recording of data on this website

Cookies

Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them or they are automatically eradicated by your web browser.

In some cases it is possible that third party cookies are stored on your device once you enter our site (third party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g. cookies for the processing of payment services).

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages.

Cookies, which are required for the performance of electronic communication transactions (required cookies) or for the provision of certain functions you want to use (functional cookies, e.g. for the shopping cart function) or those that are necessary for the optimization of the website (e.g. cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

In the event that third party cookies are used or if cookies are used for analytical purposes, we will separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent.

Server Log files

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

  • The type and version of browser used
  • The used operating system
  • Referrer URL
  • The hostname of the accessing computer
  • The time of the server inquiry
  • The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

Request by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. Plug-ins and Tools

Google Web Fonts

To ensure that fonts used on this website are uniform, this website uses so-called Web Fonts provided by Google. When you access a page on our website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.

To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access this website. The use of Google Web Fonts is based on Art. 6 Sect. 1 lit. f GDPR. The website operator has a legitimate interest in a uniform presentation of the font on the operator’s website. If a respective declaration of consent has been obtained (e.g. consent to the archiving of cookies), the data will be processed exclusively on the basis of Art. 6 Sect. 1 lit. a GDPR. Any such consent may be revoked at any time.

If your browser should not support Web Fonts, a standard font installed on your computer will be used.

For more information on Google Web Fonts, please follow this link:
https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.

6. Custom Services

Job Applications

We offer website visitors the opportunity to submit job applications to us (e.g. via e-mail, via postal services
on by submitting the online job application form). Below, we will brief you on the scope, purpose and use of
the personal data collected from you in conjunction with the application process. We assure you that the
collection, processing and use of your data will occur in compliance with the applicable data privacy rights
and all other statutory provisions and that your data will always be treated as strictly confidential.

Scope and purpose of the collection of data

If you submit a job application to us, we will process any affiliated personal data (e.g. contact and communications data, application documents, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment or an employment relationship. The legal grounds for the aforementioned are § 26 New GDPR according to German Law (Negotiation of an Employment Relationship), Art. 6 Sect. 1 lit. b GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6 Sect. 1 lit. a GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with individuals who are involved in the processing of your job application.

If your job application should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 New GDPR and Art. 6 Sect. 1 lit. b GDPR for the purpose of implementing the employment relationship in our data processing system.

 

Data Archiving Period

If we are unable to make you a job offer or you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your agreement (Article 6 (1) (a) GDPR) or if statutory data retention requirements preclude the deletion.

 

Data privacy information for candidates

pursuant to Art. 13 and Art. 14 of the General Data Privacy Regulation GDPR

To us, data privacy is paramount. We will here inform you about how we process your data and the rights you have in this respect.

1. Who is responsible for data processing and whom may you contact in this regard?

BOSIG GmbH
Brunnenstraße 75-77
73333 Gingen

2. Contact details of the Data Privacy officer
3. Purpose of processing and legal basis

Your personal data will be processd in accordance with the provisions of the General Data Privacy Regulation (GDPR), the Bundesdatenschutzgesetzt BDSG [Federal Data Privacy Act] and other relevant data privacy regulations. You may find further details and amendments on the purposes of processing in our contract documents, forms, declarations of consent and other information made available to you (e.g. on the website).

3.1 Consent (Art. 6 (1) (a) GDPR)

Your consent to the processing of personal data will serve as the legal basis for processing. You may revoke your consent at any time, with effect into the future.

3.2 Performance of contractual obligations (Art. 6 (1) (b) GDPR)

We will process your personal data in the course of handling your application. Processing may also be digital. This will apply especially when you submit your application documentation electronically, e.g. by e-mail or via a form on the website.

3.3 Compliance with legal obligations (Art. 6 (1) (c) GDPR)

We will process your personal data should we be legally obligated to.
This may be the case if, among other:

  • Reference is required to European and international counter-terrorism lists

Disclosure of personal data is required within the framework of official/judicial measures for purposes of evidence, law enforcement or civil claims.

3.4 Our own legitimat interests or those of third parties (Art. 6 (1) (f) GDPR)

We may also use your personal data to assess the interests in ensuring that our own or third party legitimate interests will be maintained. This may be required for the following purposes:

  • Limited retention of your data should deletion be impossible or require unreasonably high effort due to special storage methods
  • Comparison with European and international counter-terrorism lists should this surpass legal obligations
  • Ensuring and exercising our domestic authority through corresponding action (e.g. video surveillance)
4. Categories of personal data we will process

The following data are processed:

  • Personal data (name, date of birth, place of birth, nationality, civil status, occupation/industry and similar)
  • Contact details (mailing adress, e-mail adress, telephone number and similar)
  • Complete application documentation (e.g. CV, certificates, references)
5. Who will obtain your data?

We will forward your personal data to internal departments that need the data for contractual and legal purpose or to protect our legitimate interests.

The following bodies may also receive your data:

  • public bodies and institutions in cases whrer we may be under legal or regulatory obligation to provide information, notification or disclosure of data, or should the latter be in the public interest
  • other entities that you agreed may receive your data.
6. Transmission of your data to a third country or an international organisation

No data will be processed outside the EU or the EEA.

7. How long will we store your data?

Should the entity responsible for processing conclude a contract of employment with a candidate, the transmitted data will be stored compliant with regulatory requirements, for purposes of the employment relationship. Should the entitiy responsible for processing not conclude an employment contract with the candidate, the application documents will be automatically deleted three months after communication of such decision, unless deletion opposes other legitimate interests of the entity responsible for processing. Other legitimate interest would, for instance, include provisioning of proof under an action under the Allgemeines Gleichbehandlungsgesetz (AGG) [General Equal Treatment Act].

8. To what extent will automated decision-making be applied in individual cases (including profiling)?

We are not using automated decision-making procedures as per Article 22 GDPR. We will specifically inform you should we resort to this in individual cases, provided this is required by law.

9. Your data privacy rights

You have the right to information under Art. 15 GDPR the right to correction under Art. 16 GDPR, the right to deletion under Art. 17 GDPR, the right to limit processing under Art. 18 GDPR and the right to data transferability under Art. 20 GDPR.

You also have the right to lodge a complaint with a supervisory data privacy authority (Art. 77 GDPR). Article 21 GDPR also grants you the basic right to object to our processing of your personal data. This right to objection will, however, be prerequisite upon your special personal circumstances; our domestic authority may oppose your right of objection. Please contact our Data Privacy Officer datenschutz@bosig.de should you intend to assert such a right.

10. Extent of your obligations to provide us with your data

You will need to provide only the data required for your application. We will generally not be able to conclude a contract of employment with you unless we have this information. You will be separaftely informed of the voluntary nature of any additional information we may request.

11. Your right to lodge a complaint with the competent supervisory authority

The Landesbeauftragte für den Datenschutz und die Informationsfreiheit [The State Commisioner for Data Privacy and Freedom of Information]

Königstrasse 10 a
70173 Stuttgart

Data privacy information for customers and interested parties

pursuant to Art. 13, 14 and 21 of the General Data Privacy Regulation GDPR

To us, data privacy is paramount. We will here inform you about how we process your data and the rights you have in this respect.

1. Who is responsible for data processing and whom may you contact in this regard?

BOSIG GmbH
Brunnenstraße 75-77
73333 Gingen

2. Contact details of the date privacy officer
3. Purpose of processing and legal basis

Your personal data will be processed in accordance with the provisions of the General Data Privacy Regulation (GDPR), the Bundesdatenschutzgesetz BDSG [Federal Data Privacy Act] and other relevant data privacy regulations. The processing and use of individual data depends on the service agreed to or applied for. You may find further details and amendments on the purposes of processing in our contract documents, forms, declarations of consent and other information made available to you (e.g. on the website or terms and conditions).

3.1 Consent (Art. 6 (1) (a) GPDR)

Your consent to the processing of personal data will serve as the legal basis for processing. You may revoke your consent at any time, with effect into the future.

3.2 Performance of contractual obligations (Art. 6 (1) (b) GPDR)

We will process your personal data to execute our contracts with you, i.e. especially for initiating and processing of orders. Your personal data will furthermore be processed for purposes of implementation of measures and activities in the context of pre-contractual relationships.

3.3 Compliance with legal obligations (Art. 6 (1) (c) GPDR)

We will process your personal data as required under statutory obligations (e.g. commercial or tax laws).

This may be the case if, among other:

  • Reference is required to European and international counter-terrorism lists
  • Compliance is required with tax control and reporting obligations and where data must be archieved for data privacy and data security purposes and for examination by fiscal and other authorities.

Disclosure of personal data may also be required in the context of official/judicial measures for evidentiary purposes or law enforcement or the assertion of civil claims.

3.4 Our own legitimate interests or those of third parties (Art. 6 (1) (f) GPDR)

We may also use your personal data to assess interests in ensuring that our own or third party legitimate interests will be maintained. Tis may be required for the following purposes:

  • for advertising or market research unless you have objected to the utilisation of your data
  • for obtaining information and exchanging data with credit agencies, should our economic risk be excessive
  • for limited retention of your data schould deletion be impossible or require unreasonably high effort due to special storage methods
  • for comparison to European and international counter-terrorism lists should this surpass legal obligations
  • for further development of services and products, including existing systems and processes
  • for ensuring and exercising our domestic authority through corresponding action (e.g. video surveillance)
4. Categories of personal data we will process

The following data are processed:

  • Personal data (first name, surname, occupation/industry and similar data)
  • Contact details (mailing address, e-mail address, telephone number and similar data)
  • Customer history
We will if necessary also process personal data available from public sources (e.g. internet, media, press, trade and club registries, registration records, debtor directories, land registers). To the extent required for provisioning of our service we will process personal data that we lawfully receive from third parites (e.g. address publishers, credit agencies).
5. Who will obtain your data?

We will forward your personal data to internal departments that need the data for contractual and legal purposes or to protect our legitimate interests.

The following bodies may also receive your data:

  • Our commissioned order processors (Art. 28 GDPR) especially in the fields of: IT services, logistics services, suppliers, external data centres, controlling, auditing service, credit institutes, courier services and logisitcs
  • Public bodies and institutions in cases where we may be under legal or regulatory obligation to provide information, notification or disclosure of data, or should the latter be in the public interest
  • Bodies and institutions, based on our legitimate interest or that of the third party in the context of purposes set out in Point 3.4 (e.g. to authorities, credit agencies, debt collection, lawyers, courts, appraisers, group companies and committees and supervisiory bodies)
  • Other entities you have agreed may receive your data (e.g. dealers or business partners)
6. Transmisson of your data to a third country or an international organisation

No data will be proccessed outside the EU or the EEA.

7. How long will we store your data?

We will to the extent necessary process your personal data for the duration of our business relationship, including also the initiation and execution of contracts.

We are also subject to various obligations of storage and documentation based, among other on the Commercial Code (HGB) and the Revenue Code (AO). The deadlines for such storage and documentation are up to ten years beyond the end of the business relationship or of pre-contractual legal relationships.

Storage periods will also depend on statutory periods of limitation which will normally be three years, but up to thirty years in some cases, pursuant to §§ 195 et. seq. of the Civil Code (BGB).

8. To what extent will automated decision-making be applied in individual cases (including profiling)?

We are not using automated decision-making procedures as per Article 22 GDPR. We will specifically inform you schould we resort to this in individual cases, privided this is required by law.

9. Your data privacy rights

You have the right to information under Art. 15 GDPR, the right to correction under Art. 16 GDPR, the right to deletion under Art. 17 GDPR, the right to limit processing under Art. 18 GDPR and the right to data transferability under Art. 20 GDPR. You also have the right to lodge a complaint with a supervisory data privacy authority (Art. 77 GDPR). Article 21 GDPR also grants you the basic right to object to our processing of your personal data. This may oppose your right of objection. Please contact our Data Privacy Officer datenschutz@bosig.de should you intend to assert such a right.

10. Extent of your obligations to provide us with your data

You only need to provide the information necessary to enter into a business or a pre-contractual relationship with us, or information we are required to collect by law. We will generally not be able to conclude or execute a contract with you unless we have this information. This may also apply to data required in a later phase of the business relationship. You will be separately informed of the voluntary nature of any additional information we may request.

11. Informaton about your right to object Ar. 21 GDPR

You have the right at any time to object to the processing of your data as per Art. 6 (1) (f) GDPR (data processing based on weighting of interests) or Art. 6 (1) (e) GDPR (data processing in the public interest) should you have reasons related to your particular situation. This will also apply to profiling in terms of Art. 4 (4) GDPR, based on this provision.
We will cease processing your personal data should you lodge an objection, unless we can demonstrate compelling legitimate reasons for processing to overrule your interets, rights and freedoms or unless processing serves a purpose of enforcing, pursuing or defending legal claims.
We will also, if required, process your personal data for purposes of direct advertising. You have the right at any time to object to receiving advertising. This will also apply to profiling, to the extent related to such direct advertising. We shall respect this objection with effect into the future.
We will cease processing your data for direct marketing purposes if you object to this.

The objection may be made informally to the address given under Point 1.

12. Your right to lodge a complaint with the competent supervisory authortity

You have the right to lodge a complaint with the supervisory data privacy authority (Art. 77 GDPR). The supervisory authority responsible for us is:

The Landesbeauftragte für den Datenschutz und die Informationsfreiheit [State Commisioner for Data Privacy and Freedom of Information]

Königstrasse 10 a
70173 Stuttgart

 

Data privacy information for suppliers

pursuant to Art. 13, 14 and 21 of the General Data Privacy Regulation GDPR

To us, data privacy is paramount. We will here inform you about how we process your data and the rights you have in this respect.

1. Who is respnsible for data processing and whom may youn contact in this regard?

BOSIG GmbH
Brunnenstraße 75-77
73333 Gingen

2. Contact details for the Data Privacy Officer
3. Purposes of processing and legal basis

Your personal data will be proccessed in accordance with the provisions of the General Data Privacy Regulation (GDPR), the Bundesdatenschutzgesetzt BDSG [Federal Data Privacy Act] and other relevant data privacy regulations. The processing and use of individual data depends on the service agreed to or applied for. You may find further details and amendments on the purposes of processing in our contract documents, forms, declarations of consent and other information made available to you (e.g. on the website or terms and conditions).

3.1 Consent (Art. 6 (1) (a) GDPR)

Your consent to the processing of personal data will serve as the legal basis for processing. You may revoke your consent at any time, with effect into the future.

3.2 Performance of contractual obligations (Art. 6 (1) (b) GDPR)

We will process your personal data to perform our contracts with you, especially in the context of processing orders and utilising services. Your personal data will furthermore be processed for purposes of implementation of measures and activities in the context of pre-contractual realationships.

3.3 Compliance with legal obligations (Art. 6 (1) (c) GDPR)

We will process your personal data as required under statutory obligations (e.g. commercial or tax laws).

This may be the case if, among other:

  • Reference is required to European and international counter-terrorism lists
  • Compliance is required with tax control and reporting obligations and where data must be archived for data privacy and data security purposes and for examination by fiscal and other authorities.

Disclosure of personal data may also be required in the context of official/judicial measures for evidentiary purposes or law enforcement or the assertion of civil claims.

3.4 Our own legitimate interests or those of third parties (Art. 6 (1) (f) GDPR)

We may also use your personal data to assess interests in ensuring that our own or third party legitimate interests will be maintained. This may be required for the following purposes:

  • for obtaining information and exchanging data with credit agencies, should our economic risk be excessive
  • for limited retention of your data should deletion be impossible or require unreasonably high effort due to special storage methods
  • for comparison to European and international counter-terrorism lists should this surpass legal obligations
  • for ensuring and excercising our domestic authority through corresponding action (e.g. video surveillance)

We will if necessary also process personal data available from public sources (e.g. internet, media, press, trade and club registries, registration records, debtor directories, land registers). To the extent required for provisioning of our service we will process personal data we lawfully receive from third parties (e.g. address publishers, credit agencies).

4. Categories of personal data we will process

The following data are processed:

  • Personal data (first name, surname, occupation/industry and similar data)
  • Contact details (mailling address, e-mai address, telephone number and similar data)
  • Supplier history
We will if necessary also process personal data available from public sources (e.g. internet, media, press, trade and club registries, registration records, debtor directories, land registers). To the extent required for provisioning of our service we will process personal data that we lawfully receive from third parties (e.g. address publishers, credit agencies).
5. Who will obtain your data?

We will forward your personal data to internal departments that need the data for contractual and legal purposes or to protect our legitimate interests.

The following bodies may also receive your data:

  • Our commissioned order processors (Art. 28 GDPR) especially in the fields of: IT services, logistics services, external data centres, controlling, auditing service, credit institutes, courier services and logistics
  • Public bodies and institutions in cases where we may be under legal or regulatory obligation to provide information, notification or disclosure of data, or should the latter be in the public interest
  • Bodies and institutions, based on our legitimat interest or that of the third party in the context of the purposes set out in Point 3.4 (e.g. to authorities, credit agencies, debt collection, lawyers, courts, appraisers, group companies and committees and supervisory bodies)
  • Other entities that you agreed may receive your data
6. Transmission of your data to a third country or an international organisation

No data will be processed outside the EU or the EEA.

7. How long will we store your data?

We will to the extent necessary process your personal data for the duration of our business relationship, including also the initiation and execution of contracts.

We are also subject to various obligations of storage and documentation based, among other, on the Commercial Code (HGB) and the Revenue Code (AO). The deadlines for such storage and documentation are up to ten years beyond the end of the business relationship or of the pre.contractual legal relationship.

Storage periods will also depend on statutory periods of limitation which will normally be three years, but up to thirty years in some cases, pursuant to §§ 195 et. seq. of the Civil Code (BGB).

8. To what extent will automated decision-making be applied in individual cases (including profiling)?

We are not using automated decision-making procedures as per Article 22 GDPR. We will specifically inform you should we resort this in individual cases, provided this is required by law.

9. Your data privacy rights

You have the right to information under Art. 15 GDPR, the right to correction under Art. 16 GDPR, the right to deletion under Art. 17 GDPR, the right to limit processing under Art. 18 GDPR and the right to data transferability under Art. 20 GDPR. You also have the right to lodge a complaint with a supervisory data privacy authority (Art. 77 GDPR). Article 21 GDPR also grants you the basic right to object to our processing of your personal data. This right to objection will, however, be prerequisite upon your special personal circumstances; our domestic authority may oppose your right of objection. Please contact our Data Privacy Office datenschutz@bosig.de should you intend to assert such a right.

10. Extent of your obligations to provide us with your data

You only need to provide the information necessary to enter into a business or a pre-contractual realtionship with us, or information we are required to collect by law. We will generally not be able to conclude or execute a contract with you unless we have this information. This may also apply to data required in a later phase of the business relationship. You will be separately informed of the voluntary nature of any additional information we may request.

11. Information about your right to object Art. 21 GDPR

You have the right at any time to object to the processing of your data as per Art. 6 (1) (f) GDPR (data processing based on weighing of interests) or Art. 6 (1) (e) GDPR (data processing in the public interest) should you have reasons realated to your particular situation. This will also apply to profiling in terms Art. 4 (4) GDPR based on this provision.
We will cease processing your personal data should you lodge an objection, unless we can demonstrate compelling legitimate reasons for processing to overrule your interests, rights and freedoms or unless processing serves a purpose of enforcing, pursuing or defending legal claims. The objection may be informal, addressed to the address given under Point 1.

12. Your right to lodge a complaint with the competent supervisory authority

You have the right to lodge a complaint with the supervisory data privacy authority (Art. 77 GDPR). The supervisory authority responsible for us is:

The Landesbeauftragte für den Datenschutz und die Informationsfreiheit [State Commisioner for Data Privacy and Freedom of Information]
Königstrasse 10 a
70173 Stuttgart